Notarial and Authentication Services

LEGALISATION OF CHINESE DOCUMENTS TO BE USED IN SINGAPORE

For documents executed in China and for use in proceedings in Singapore, please see below procedure.

1. Bring the documents to a local Notary Public for legalisation. A Notarial Certificate is issued accordingly;
2. Legalised documents should be brought to the Foreign Affairs Office (FAO) of the province or municipality for attestation.
3. After the attestation by FAO, the documents should then be brought to the Singapore Mission for endorsement. The Singapore Consulate-General in Shanghai can only legalise Notarial Certificates issued by the FAO of Shanghai Municipality and of Anhui, Jiangsu and Zhejiang Provinces. Please refer to the attached consular jurisdictions of the Singapore Missions in China when sending the documents to the respective mission.

LEGALISATION OF SINGAPORE DOCUMENTS TO BE USED IN CHINA

For documents executed in Singapore and for use in proceedings in China, please see below procedure.

Legalisation of Singapore Government Documents (eg. Registry of Marriage Certificates, Birth Certificates and Educational Certificates from local government schools):

1. Bring the documents issued by the Singapore Government Departments in their original text to Ministry of Foreign Affairs (MFA) for legalisation. However, computer generated documents e.g. Registrar of Marriage Search, Certificate of Making Decree Nisi Absolute, Adoption Petition, Business Profile from ACRA etc., must be certified by the issuing department first before presenting to MFA for legalisation. For legalisation of true copies, please present the photocopy together with the original document for verification;
2. After the legalisation by MFA, the documents should then be brought to the Chinese Embassy in Singapore for authentication. For more details, visit the website of the Chinese Embassy in Singapore.

Legalisation of Non-Government Documents (foreign / private / company documents):

1. Bring the Non-government documents to Notary Public (any law firm offering notarial services) to be notarised. A Notarial Certificate is issued accordingly;
2. The documents are then to be certified by the Singapore Academy of Law located at: 1 Supreme Court Lane, Level 6, Singapore 178879, (Telephone: 6332 4388, Fax: 6334 4940);
3. Bring the documents to Ministry of Foreign Affairs (MFA)for legalisation. Please note that commercial documents such as Invoices, Bills of Sales, Certificates of Origin, Fumigation certificates, etc should be certified or seen by any of the four Chambers of Commerce (International, Chinese, Indian & Malay) or the Singapore Manufacturers' Association before presenting to MFA for legalisation;
4. After the legalisation by MFA, the documents should then be brought to the Chinese Embassy in Singapore for authentication. For more details, visit the website of the Chinese Embassy in Singapore.

ATTESTATION OF SIGNATURES

For documents (issued by the Singapore Government Departments or Singapore law firm) which require your signature in the presence of Consular Officer, please call the Consulate-General at Tel: +86 021 6278 5566 Ext: 8104 or 8101 to make an appointment. Please bring along your original passport/NRIC for verification of identity. The Consulate-General will refuse to process documents that are already signed but not in the presence of the Consular Officer.

Fees (with effect from 1 January 2020)

Certify True Copy of Documents: RMB 22 for each copy

Statutory Declaration: RMB 26

Notarial Certificate: RMB 52

Witness Signature: RMB 90 for each copy

Other Information

If you need advice or more information, please contact the Consulate-General:

Tel : +(86 21) 6278 5566 ext 8101 or 8104
Fax :+(86 21) 6295 6099
Email: singcg_sha@mfa.sg