Invitation to Quote – Supply and Installation of Photocopier

18 Dec 2014

Our Reference: DEL/ITQ/PHOTOCOPIER MACHINES/033-2017

Date: 21 December 2017

To: All Service Providers

 Dear Sir/ Madam

 

 

INVITATION TO QUOTE FOR THE SUPPLY & INSTALLATION OF PHOTOCOPIER MACHINES AT SINGAPORE HIGH COMMISSION

 

 

1.        The Singapore High Commission in New Delhi cordially invites interested service providers to quote for the above-mentioned contract for the supply & installation of 2 Photocopier Machines.

 

2.        The scope and nature of this procurement shall include the supply of all labour, tools, materials and transport for supply and installation of Photocopier Machines. Details are provided in separate annexes.

 

3.        Relevant Service Providers are required to carry out and perform services in accordance to the Contract. Service providers shall be deemed to have read this letter and fully understood the contents of the attached annexes, in particular the Conditions of the Contract and required specifications, which constitute the integral components of  this invitation,  and shall comply with all the terms and conditions specified therein. Interested service providers are to collect the relevant document from the Singapore High Commission.

 

 

4.        All quotations should be submitted  in sealed envelopes & addressed to the following address:

 

                Singapore High Commission

                E-6, Chandragupta Marg

                Chanakyapuri

                New Delhi 110021, India

                Attention: Mr Mejar Singh Gill

                Counsellor (Admin & Consular)

     

5.         All submissions as per Annexure B (‘Form of the Contractor’s Offer’) shall include the terms and conditions of Instructions to Service Providers, Quotation Conditions to Contract, Requirement Specifications and all other documents in connection therewith, as per the manner stipulated in the document ‘Instructions to Service Providers’ and must reach the abovementioned address no later than 5 January 2018 by 1700 hours.  Submissions sent to any other email accounts or by fax other than the address as indicated above will be disqualified. Any enquiries regarding the specifications may be made to Mr Mejar Singh Gill, Counsellor (Admin & Consular) at Telephone No +91 11 4600 0800 Ext 236  or Mr Joey Chua at +91 11 4600 0800 Ext 235. 

 

6.        The acceptance and award of the quotation will be at the sole discretion of the Singapore High Commission in accordance to the Invitation to Quote. The Singapore High Commission does not bind itself to accept the lowest quotation, or the whole or part of any offer.

 

7.        All costs or expenses relating to preparing the quotation will be borne by the service provider.

 

8.        All information supplied to service providers by the Singapore High Commission, either in writing or orally, must be treated in confidence and not disclosed to any third party.

 

9.        The Singapore High Commission reserves the right to disqualify any      service provider if the quotation response is not submitted in a manner consistent with the provisions set out in this letter as well as the requirements listed above and the conditions in the Annexes attached.

 

10.    The quotation bids will be evaluated based on the following criteria  and weightage assigned:

 

S/No

Criteria

 

Weightage Assigned (100%)

a.

Price competitiveness

45%

b.

Compliance with scope and specifications

20%

c.

Relevant experiences

15%

d.

Track record of Company

10%

e

Management Support Plan

10%

 

11.    The quotations should remain valid for acceptance for a minimum period of Ninety (90) days from the closing date of this invitation.

 

 

 

 

 

JOEY CHUA

Attache (Admin & Consular)

for Singapore High Commissioner

 


The following Annexes can be collected from the  Singapore High Commission:

 

Annex A:  Instructions to Service Providers      

Annex B:  Form of Contractor’sOffer                 

Annex C:  Conditions of Contract                       

Annex D:  Requirement Specifications

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