Invitation to Quote – Annual Maintenance Contract for Bollard System

18 Dec 2014



Date: 18 December 2014



To: All Interested Vendors & Services Providers



Reference No:  DEL/ITQ/ AMC- BOLLARD SYSTEM/002-2014



Dear Sir/Madam,


        The Singapore High Commission in New Delhi cordially invites interested vendors to quote for the above-mentioned contract for a period of two years from 1st February 2015 to 31st Jan 2017.

        The scope and nature of this procurement shall include the supply of all labour, tools, materials and transport for the replacement/servicing of the Bollard System. (For details please see annexes attached).

        Relevant vendors are required to carry out and complete the supply of all items of the stated Goods and perform Services in accordance to the Contract. Unless otherwise stated in the Contract, all Goods shall be new and unused. Vendors shall be deemed to have read this letter and fully understood the contents of the attached annexes, in particular the Conditions of the Contract and required specifications, which constitute the integral components of  this invitation,  and shall comply with all the terms and conditions specified therein.

        A mandatory site show around and briefing will be conducted on 24 December 2014 at 1500 hrs. Interested vendors should contact Mr Suresh Sharma at Tel: +91 9958793230.

        All quotations should be submitted  in the following manner:

a.      in sealed envelopes addressed to the following address:
         Singapore High Commission
         E-6, Chandragupta Marg
         New Delhi 110021, India
         Attention: Mr Mejar Singh Gill
         Counsellor (Admin & Consular)


b.     Via email to:

        All submissions [as per Annexure B (‘Form of the Contractor’s Offer’) and shall include, the terms and conditions of Instructions to Service Providers, Quotation Conditions to Contract, Requirement Specifications and all other documents in connection therewith, as per the manner stipulated in the document ‘Instructions to Service Providers’] must reach the abovementioned address no later than 02 January 2015 by 1700 hours.  Submissions sent to any other email accounts or by fax other than the above email account and address as indicated above will be disqualified. Any enquiries regarding the specifications may be made to Mr Mejar Singh Gill, Counsellor (Admin & Consular) at Telephone No +91 11 4600 0800 Ext 236  Or Mr Khairul at +91 11 4600 0800 Ext 235. 

        The acceptance and award of the quotation will be at the sole discretion of the Singapore High Commission in accordance to the Invitation to Quote. The Singapore High Commission does not bind itself to accept the lowest quotation, or the whole or part of any offer.

        All costs or expenses relating to preparing the quotation will be borne by the vendors.

        All information supplied to vendors by the Singapore High Commission, either in writing or orally, must be treated in confidence and not disclosed to any third party.

        The Singapore High Commission reserves the right to disqualify any vendor if the quotation response is not submitted in a manner consistent with the provisions set out in this letter as well as the requirements listed above and the conditions in the Annexes attached.

        The quotation bids will be evaluated based on the following criteria and weightage assigned:




Weightage Assigned (100%)


Compliance with scope and specifications



Price competitiveness



Relevant experiences



Track record of Company


        The quotations should remain valid for acceptance for a minimum period of Ninety (90) days from the closing date of this invitation.

Click here for the Annexes.

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