Embassy of the Republic of Singapore - Tokyo
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Overseas Voters

Notarial and Authentication Services

Singapore Documents to be used Overseas

Documents issued by the Singapore Government Departments in their original text (eg. Registry of Marriage Certificates, Birth Certificates and Educational Certificates from local government schools), must be legalised by the Singapore Ministry of Foreign Affairs and the concerned foreign embassy in Singapore for the documents to be used overseas.

Documents not issued by the Singapore Government but requires legalisation, must be referred to a Notary Public first, followed by the Singapore Academy of Law and the Singapore Ministry of Foreign Affairs for notarisation before presenting the documents to the concerned foreign embassy for attestation of signature.

For more information, please refer to the following websites

Singapore Ministry of Foreign Affairs: https://www.mfa.gov.sg/content/mfa/consular_information/for_singapore_citizens/consular_services.html

Japan Embassy in Singapore:

http://www.sg.emb-japan.go.jp/ryoji_SHOUMEI_j.htm (in Japanese)

Foreign (Japan) Documents to be used in Singapore

Foreign (Japan) documents (including translation) to be used in Singapore must be legalised by a local Notary Public first, then the Japan Ministry of Foreign Affairs before presenting to the Embassy for attestation of signature. For more information, please refer to http://www.mofa.go.jp/mofaj/toko/todoke/shomei/index.html (in Japanese)

For certification of true copies, please present the photocopy together with the original document for verification.

Fees (with effect from 1 Jan 2019)

Types of Services (認証種類)


*Notarial certificate and seal on certificate of origin



Certificate of due execution of document including seal


Registration and signing of certificate


For marking exhibit


Certified true copy

Certification fee


On examining a plain copy and marking the copy as a true



Taking an affidavit


For marking exhibit


Statutory Declaration

Click here for the format

Taking a statutory declaration


For marking exhibit


All fees are subject to change without notice.

Only cash payment in exact amount is accepted.

Processing Time

Documents will be processed on the spot, during the counter/notarial service hours in the morning (appointment is required for services in the afternoon).

*However, the notarial certificate and seal on certificate of origin will take 1 to 2 working days to process.


Office hours: Weekdays,
9.00 am to 5.30 pm

Counter/Notarial Service: Weekdays, 9.30 am to 12.00 pm*
* Appointment is required for services in the afternoon 

The Embassy is closed on weekends, public holidays in Japan and Singapore National Day on 9 Aug.

List of Embassy holidays in 2018, 2019

Address 5-12-3 Roppongi, Minato-ku, Tokyo 106-0032

+81 (3) 3586-9111/2
Fax +81 (3) 3582-1085
Email singemb_tyo@mfa.sg

Emergency No.
For consular emergencies after office hours call
+81 (90) 3208-4122

Location Map

Honorary Consulate-General

  • HCG in Osaka
    Tel: +81 (72) 223-6911

  • HCG in Nagoya
    Tel: +81 (52) 935-1258

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